Careers

ESSENTIAL FUNCTIONS

• Supervises a team and provides oversight of activities, staffing, training, and development, establishes performance standards, and assigns duties.
• Monitors budget tracking and financial records for expenses to ensure compliance of award activities.
• Manages contract execution processes and ensures invoice reviews are correctly allocated for approval.
• Oversees the financial year-end close out activities, including grantee and final reporting, review of grantee year-end financials and reconciliations, and close out financials.
• Leads the creation, implementation and maintenance of grant tracking tools, and systems and processes to maximize efficiency and effectiveness for program operations.
• Partners with program directors to develop required documentation to support grant proposals, applications, and organizational service initiatives for programs.
• Prepares program and grant budget authorizations for submission through the approvals process.
• Leads program operations team and contractors on program and grant-related functions and program requirements.
• Oversees the program and grant reimbursement invoice process and responds and resolves reimbursement inquiries.
• Documents the full life cycle of projects, including updates and lessons learned and ensures final deliverables.
• Addresses financial questions related to invoices, expenses, and requests for support.
• Anticipates, identifies, and removes roadblocks throughout the program.
• Prepares program and grant financial reports using funder-required systems.
• Assists the finance team with the organization’s annual budget and annual audit process.
• Leads and collaborates on the development of the organization’s internal, departmental budgets.
• Maintains up-to-date on federal, state, and other grant management practices for funding and budgetary purposes.
• Performs other duties and responsibilities as required or assigned.

EDUCATION/EXPERIENCE

• Bachelor’s degree in finance, accounting, business, or related field of study.
• Master’s degree preferred.
• Certified Grant Management experience preferred.
• Five or more years of experience in operations administration, project management, grants, or finance compliance.
• Three or more years of leadership experience.
• Certified grant management specialist.

KNOWLEDGE/SKILLS/ABILITIES

• Knowledge of grant guidance and regulations, including Uniform Grant Guidance.
• Knowledge of financial grant award activities and fiscal year processes.
• Ability to develop and conduct grant compliance risk assessments.
• Ability to communicate fiscal policies to varying audiences.
• Strong initiative to support compliance training for grants and contracts.
• Ability to lead project implementations from start to finish.
• Ability to lead by example and directs others through constant changing priorities.
• Excellent written, verbal and negotiation communication skills.
• Strong fiscal data management and analysis skills.
• Excellent critical thinking skills.
• Excellent skills in Microsoft 365; advanced Excel skills required.
• Ability to use and set-up virtual meeting systems and work in a cloud based environment.
• Ability to exercise a high degree of confidentiality and independent judgment.
• Strong integrity and professionalism.

PHYSICAL REQUIREMENTS

• Talking – expressing or exchanging ideas by means of the spoken word to impart oral information to other accurately (4-6 hrs. daily).
• Hearing – perceiving the nature of sound by ear (4-6 hrs. daily).
• Sitting – remain in a seated position (6-8 hrs. daily).
• Standing – remaining on one’s feet in an upright position at a workstation without moving about (1-2 hrs. daily).
• Lifting – raising or lowering an object under 20 lbs. from one position to another (infrequently).
• Office Environment – general office environment (6-8 hrs. daily).
• Travel – travel required by car train and/or plane domestically (up to 5% of time annually).

The Michigan Fitness Foundation is an at-will employer. The above position description describes the position currently available and is not intended to be an employment contract. The Michigan Fitness Foundation reserves the right to modify the duties or position description at any time.

Michigan Fitness Foundation provides equal employment opportunities to all applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, status as a Vietnam-era or disabled veteran, or any other characteristic protected by law.